YOUR DATA, YOUR RIGHTS
Privacy Policy
How we collect, use, and protect your personal information
At Seasun Eco-Ville, we value your trust and are committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your personal information when you visit our website, make a booking, or stay at our retreat. We believe in transparency and want you to feel confident about how your data is handled.
Information We Collect
Personal identification information: Name, email address, phone number, and postal address provided during booking or inquiry.
Payment information: Credit/debit card details, UPI IDs, and bank transfer references processed securely through our payment partners.
Booking details: Check-in/check-out dates, villa preferences, guest count, special requests, and dietary requirements.
Communication records: Emails, phone call logs, and chat messages exchanged with our team.
Website usage data: IP address, browser type, pages visited, time spent on pages, and referring URLs collected through cookies.
Feedback and reviews: Comments, ratings, and testimonials you provide about your stay.
How We Use Your Information
To process and confirm your bookings, manage reservations, and communicate check-in/check-out details.
To personalize your stay experience, including dietary preferences, wellness program selections, and room arrangements.
To process payments securely and issue invoices, receipts, and refunds as applicable.
To send booking confirmations, reminders, and important updates about your reservation.
To respond to your inquiries, feedback, and support requests in a timely manner.
To improve our services, facilities, and website based on usage patterns and guest feedback.
To send promotional offers and newsletters (only with your explicit consent, which can be withdrawn at any time).
Data Protection and Security
We implement industry-standard SSL/TLS encryption for all data transmitted between your browser and our servers.
Payment information is processed through PCI-DSS compliant payment gateways and is never stored on our servers.
Access to personal data is restricted to authorized personnel who require it for their designated responsibilities.
We conduct regular security audits and vulnerability assessments to protect against unauthorized access.
Physical documents containing personal information are stored in secure, access-controlled locations.
We maintain data backup procedures to prevent loss and ensure business continuity.
Information Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties for marketing purposes.
We may share information with trusted service providers (payment processors, email services) who assist in operating our business, under strict confidentiality agreements.
We may disclose information if required by law, court order, or government regulation.
In the event of a merger, acquisition, or sale of assets, your information may be transferred to the successor entity with equivalent privacy protections.
Anonymized and aggregated data (that cannot identify you personally) may be used for analytics and reporting purposes.
Your Rights and Choices
Right to Access: You can request a copy of the personal data we hold about you at any time.
Right to Correction: You can request corrections to inaccurate or incomplete personal information.
Right to Deletion: You can request deletion of your personal data, subject to legal retention requirements.
Right to Withdraw Consent: You can opt out of marketing communications at any time by clicking "unsubscribe" or contacting us.
Right to Data Portability: You can request your data in a structured, commonly used format.
Right to Restrict Processing: You can request that we limit how we use your data in certain circumstances.
Cookies and Tracking
We use essential cookies to ensure our website functions properly and to remember your preferences.
Analytics cookies help us understand how visitors interact with our website so we can improve the user experience.
We do not use third-party advertising cookies or track you across other websites.
You can manage cookie preferences through your browser settings. Disabling cookies may affect website functionality.
We use Google Analytics with IP anonymization enabled to collect aggregate website usage statistics.
Additional Information
Data Retention
- •Booking records are retained for 7 years as required by Indian tax and accounting regulations.
- •Marketing consent records are retained until you withdraw your consent.
- •Website analytics data is retained for 26 months in anonymized form.
- •Communication records are retained for 3 years from the date of last interaction.
- •Payment records are retained as per RBI and applicable financial regulations.
Children's Privacy
- •Our services are not directed at individuals under 18 years of age.
- •We do not knowingly collect personal information from children without parental consent.
- •If we become aware that we have collected data from a child without verification of parental consent, we will take steps to delete that information.
- •Parents or guardians can contact us to review, modify, or delete their child's information.
Third-Party Links
- •Our website may contain links to external websites that are not operated by us.
- •We have no control over and assume no responsibility for the content or privacy practices of third-party sites.
- •We encourage you to review the privacy policy of every site you visit.
- •Links to third-party websites do not constitute endorsement of their content or practices.
Changes to This Policy
- •We reserve the right to update this Privacy Policy at any time to reflect changes in our practices or legal requirements.
- •Significant changes will be communicated via email to registered guests or through a prominent notice on our website.
- •The "Last Updated" date at the top of this page indicates when this policy was last revised.
- •Continued use of our services after changes constitutes acceptance of the updated policy.
Compliance
- •This Privacy Policy is compliant with the Information Technology Act, 2000 and the IT (Reasonable Security Practices) Rules, 2011.
- •We adhere to the Digital Personal Data Protection Act (DPDPA), 2023 guidelines as applicable.
- •For international guests, we respect the principles of data minimization and purpose limitation consistent with global privacy standards.
Questions About Your Privacy?
If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal data, please don't hesitate to contact us.
Email: hello@seasunecoville.com
Phone: +91 7416265639
Address: Seasun Eco-Ville, Adibatla, Hyderabad, Telangana